The following is a list of general office security guidelines, which are offered to you as an aid in establishing your internal security procedures:
Restrict office keys to only those who need them.
Keep complete, up-to-date records of the distribution of all office keys.
Establish uniform procedures for collecting keys prior to the termination of employees.
Establish and enforce a rule that keys must never be left unguarded on desks or cabinets.
Require that filing cabinet keys be removed from locks and placed in a secure location after opening cabinets.
To help prevent unauthorized personnel from reporting a lost key and receiving a replacement, please provide a list of authorized keyholders to the Management Office, and update the list as changes occur.
Ensure that all keys are distributed by a single designated responsible person..
Store keys systematically in a secured wall cabinet of either your own design or one that conforms to a commercial key control system.
Insist on identification from repairmen who come to work in your office.
Clear all desks of important papers and valuables in the presence of others.
When working alone in the office at night, lock the front door to prevent others from entering.
Keep the police, fire department, and building security telephone numbers posted in a visible location.
Double-check to see that all doors are securely locked before you leave.